Our Privacy Policy

Introduction & Purpose

Hello Roro Pty Ltd 58 649 885 889 (we, us, our) is committed to protecting your privacy. We  are also committed to complying with the Australian Privacy Act 1988 (Cth) and the Australian  privacy principles (the Privacy Act and Principles).  

 

This policy explains how your personal information (which may include sensitive information  such as your health information) is collected and used by our business or through our  website and mobile applications (Site). 

 

Please read this policy carefully. By providing your personal information to us, you consent to  us collecting, holding, using and sharing your personal information in accordance with this  policy.

What is personal information?

In this policy, ‘personal information’ has the meaning given in the Privacy Act and  Principles. Generally, it is information or an opinion that can be used to personally identify  you. This may include things like your name, address, telephone number, email address,  occupation, and health information. 

What personal information do we collect and hold?

The types of personal information we may collect about you include: 

  • personal details such as your name, date of birth/age, gender, martial status,  occupation or job title; 
  • contact details such as your addresses, postcode, email addresses, mobile and  landline phone numbers and fax numbers; 
  • your health and lifestyle information including previous and current health and  medical history, allergies, medications or current treatments, social history, family  history and risk factors; 
  • your payment information (e.g. your credit card details) if you purchase products and  or services from us; 
  • details of the products and services you have enquired about or purchased from us,  together with any additional information needed to respond to your enquiries and  deliver those products and services; 
  • information you provide to us through customer surveys; 
  • if you are an employee or prospective employee, information about your  qualifications, skills and work experience; and
  • if you are a supplier or prospective supplier, information about your business skills,  services, products and prices. 
  • your browser session and geo-location data, device and network information,  statistics on page views and sessions, acquisition sources, search queries and/or  browsing behaviour; 
  • information regarding your access and use of the Site, including through the use of  Internet cookies, the type of browser you are using, your communications with the  Site, the type of operating system you are using and the domain name of your  Internet service provider; 
  • additional personal information that you provide to us, directly or indirectly, through  your use of our Site, associated applications, associated social media platforms and/or  accounts from which you permit us to collect information; and 
  • any other personal information requested by us and/or provided by you or a third  party during our communications. 

How do we collect your personal information?

We collect your personal information in several different ways including: 

  1. when you purchase a product or service from us, including without limitation via our Site, while attending our clinic or over the phone or internet;
  2. when you make a booking for a consultation or other service we provide including in person, online or over the phone;
  3. before, after and during consultations (including express consultations if offered); 
  4. when you subscribe to our newsletter, mailing list or updates service; 
  5. when you attend a workshop, course, seminar, retreat or other event we host or present from time to time;
  6. when you correspond with us on a social media platforms such as Facebook, LinkedIn, Instagram or similar sites;
  7. when you contact us with a question, comment or inquiry;
  8. when you apply for a job or internship with us;
  9. when you provide information relating to your business; or
  10. when you visit our website.

Where reasonable and practicable to do so, we will collect your Personal Information directly  from you. However, in some circumstances we may be provided with information by third  parties. For example, personal information may also be collected from other sources, such as:

  1. your guardian or responsible person (if under 18); and 
  2. other involved healthcare providers, such as specialists, allied health professionals,  hospitals, community health services and pathology and diagnostic imaging services. In such a case we will take reasonable steps to ensure that you are made aware of the  information provided to us by the third party. 

If you do not provide us with personal information when requested to do so, we may not be  able to provide our products and/or services to you, carry out your instructions, or otherwise  achieve the purpose for which the information has been sought.

Wherever lawful and practical, you will have the option of not identifying yourself when dealing  with us.

Why do we collect, use, hold and share your personal information?

We may collect, hold, use and disclose personal information for the following purposes: 

  • to provide you with our products and services, including to provide personalised  treatment plans and recommendations to you;
  • to contact and communicate with you;
  • for internal record keeping and administrative purposes;
  • to employ competent and diligent personnel;
  • for analytics, market research and business development, including to operate and  improve our Site, associated applications and associated social media platforms; • to evaluate, modify and enhance our products and services, including to develop new  products and services;
  • to enable you to access and use the Site, associated applications and associated social  media platforms; and
  • to run competitions and/or offer additional benefits to you;
  • for advertising and marketing, including to send you promotional information about  our products and services and information about third parties that we consider may  be of interest to you;
  • to comply with our legal obligations and resolve any disputes that we may have; and • to consider your employment application; and
  • to otherwise operate and administer our business. 

When we collect Personal Information we will, where appropriate and where possible, explain  to you why we are collecting the information and how we plan to use it.

Sensitive Information

Sensitive information is defined in the Privacy Act to include information or opinion about  such things as an individual’s racial or ethnic origin, political opinions, membership of a  political association, religious or philosophical beliefs, membership of a trade union or other  professional body, criminal record or health information. 

 

As notes above, due to the nature of our business, we may collect sensitive personal  information from you such as your health information. This sensitive information will be used  by us only:

  • For the primary purpose for which it was obtained 
  • For a secondary purpose that is directly related to the primary purpose • With your consent; or where required or authorised by law.

Cookies

We may use cookies on our Site from time to time. Cookies are text files placed in your  computer’s browser to store your preferences. Cookies, by themselves, do not tell us your  email address or other personally identifiable information. However, they help with things like  site navigation and user-friendliness. They also tell us which products or services you view so  that, if you consent, we can send you news about those products or services. We also use  cookies to see traffic patterns, which areas of our website are visited most or least, and then  improve our online products and services. If and when you choose to provide our Site with  personal information, this information may be linked to the data stored in the cookie.

 

The majority of web browsers accept cookies automatically. You can disable cookies, but it  might restrict your ability to access certain areas of the Site.

Who do we share your personal information with?

We may share your personal information:

  • with third party service providers to enable them to provide their services, including (without limitation), IT service providers, data storage, web-hosting and server providers, debt collectors, marketing or advertising providers, our client management system, professional advisors and payment systems operators;
  • people you authorize us to correspond with as reasonably required to carry out your instructions for testing, nutraceutical and supplement prescriptions;
  • third party service providers who assist me with archival, auditing, accounting, legal, business consulting, website or technology services.
  • with our employees, contractors and/or related entities on a ‘need to know’ basis in order to continue to provide our products and services to you and to otherwise administer our organisation;
  • with our existing or potential agents or business partners;
  • with sponsors or promoters of any competition we run;
  • with anyone to whom our business or assets (or any part of them) are, or may (in good faith) be, transferred;
  • with credit reporting agencies, courts, tribunals and regulatory authorities, in the event you fail to pay for goods or services we have provided to you;
  • with courts, tribunals, regulatory authorities and law enforcement officers, as required by law, in connection with any actual or prospective legal proceedings, or in order to
  • with third parties, including agents or sub-contractors, who assist us in providing information, products, services or direct marketing to you. This may include parties located, or that store data, outside of Australia, including USA.
  • With third parties to collect and process data, such as Google Analytics. This may include parties that store data outside of Australia.
  • when it is necessary to lessen or prevent a serious threat to a patient’s life, health or safety or public health or safety;
  • when you are unable to act on your own behalf due to a health condition, we may need to discuss your health information with relatives or emergency contacts, in order that you are provided with appropriate care; when there is a statutory requirement to share certain personal information (e.g. some diseases require mandatory notification).

Communications and marketing

We may from time to time use your personal information in order to communicate and market  our products and services to you via newsletters, email invitations and updates about our  products and/or services, upcoming workshops and events. These communications may be  sent in various forms, including without limitation mail, SMS, fax and email, in accordance with  applicable marketing laws, such as the Spam Act 2003 (Cth). If you indicate a preference for a  method of communication, we will endeavour to use that method whenever practical to do  so. You may opt out of direct marketing at any time by notifying us in writing or by using the  opt-out facilities provided in the communication. 

 

We do not provide your personal information to other organisations for the purposes of direct  marketing.

Disclosure of information outside the jurisdiction of collection

We use all reasonable means to protect the confidentiality of your personal information while  in our possession or control. To the extent that we do share your personal information with a  third party, we will request that party comply with the privacy standards as described in this  privacy policy. However, some of our service providers may be overseas and may not be subject  to the Privacy Act and Principles.

How do we store and protect your personal information?

We are committed to ensuring the safety and security of your personal information. We store  your personal Information in a manner that reasonably protects it from misuse, interference,  loss and from unauthorized access, modification or disclosure. For example, we maintain  hardcopy client files in secure offices and limit access to personal information to individuals  with a need to know. We do use cloud storage for personal information with Practice Better and G-Suite. These companies are subject to encryption and protection policies that can be  found on their websites. 

 

If you communicate with us via electronic means such as email, Zoom, Skype, contact forms or  social media platforms, we do not have full control over the transmission or storage of any  personal information disclosed. By participating in such forms of communication you  understand and accept that there is an inherent risk of disclosure or loss of your personal  information for which we cannot be held responsible. 

 

We will destroy or de-identify your personal information when it is no longer needed for the  purpose for which it was obtained, except where we have a legal obligation to retain such  information, such as your health information. We will never permanently store complete credit  card details. 

Privacy and our website

Please note given our website is linked to the internet, and the internet is inherently  insecure, we cannot guarantee the secure transmission of information you communicate to us online. Because of this, any information you send to us online is at your own risk.  Although we take measures to safeguard against unauthorised disclosures of information, we  cannot assure you that the personal information we collect will not be disclosed in a manner  that is inconsistent with this policy.

Links

We may provide links on our Site to third party websites, for your information and  convenience. Please note we do not have any control over such websites and are  therefore not responsible for the protection and privacy of any personal information which  you provide whilst visiting those websites. We note those websites are not governed by this  policy.

How can you access and correct your personal information?

You may access the Personal Information we hold about you and to update and/or correct it,  subject to certain exceptions set out in Privacy Act 1988 (Cth). If you wish to access your  Personal Information, please contact us in writing. While we will not charge any fee for your  access request, we may at our discretion ,charge an administrative fee for providing a copy of  your Personal Information. In order to protect your Personal Information we may require  identification from you before releasing the requested information.

Maintaining the Quality of your Personal Information

It is an important to us that your Personal Information is up to date. We will take reasonable  steps to make sure that your Personal Information is accurate, complete and up-to-date. If  you find that the information we have is not up to date or is inaccurate, please advise us as  soon as practicable so we can update our records and ensure we can continue to provide  quality services to you.

Policy updates

This Policy may change from time to time and is available on our website or upon request. How can you lodge a privacy-related complaint, and how will the complaint be handled? 

 

We take complaints and concerns regarding privacy seriously. You should express any privacy  concerns you may have in writing. We will then attempt to resolve it within 30 days. 

 

If you are not satisfied with our response, you may also contact the Office of the Australian  Information Commissioner (OAIC). Generally, the OAIC will require you to give them time to  respond before they will investigate. For further information visit www.oaic.gov.au or call the  OAIC on 1300 363 992. 

 

For more information 

 

If you have any questions about the content of this policy, please contact us at:

 

Hello Roro Pty Ltd 58 649 885 889

55 Aubrey Crescent, Coffs Harbour NSW 2450

hello@robynwalsh.com